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Card Lock |
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AIMS’ experience with producing cardlock software goes back to 1983. We’ve taken every situation we’ve encountered (some we were able to handle in older versions, and some not) and we’ve designed Commander’s Card Lock module to handle them all. The design emphasis has been on an intuitive work-flow and on allowing as much transaction-editing capability as possible. We have a demonstration movie of how you run a cardlock transaction batch through Commander’s Card Lock Unlike other cardlock software offerings that do not actually integrate with a primary accounting package, Commander’s Card Lock integrates completely and automatically with the rest of the Commander system. Operating even large numbers of cardlock sites with a great number of daily transactions can be managed in a relatively short time each day. You never double-enter anything related to cardlock transactions. Taxes, inventory, customer billing and statements--they all flow into the main system automatically. The Card Lock module processes private/proprietary transactions. It can be upgraded to also handle card network transactions. Processing of the two types of transactions is exactly the same.
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Customer/Card Set
Up |
Unlimited cards per customer Supports two-card systems Invoices can be by vehicle Set up departmental invoice summaries, by customer Set up volume discounts per customer Cards may be grouped by class of trade--farmer, government, industrial, etc. Card status report shows cards that are lost, inactive, suspended, stolen, etc. Each card can be assigned one of four billing cycles: daily, weekly, semi-monthly, monthly Each card can have its own set of payment terms PTD, YTD, Forever-to-date totals kept for gallons and dollars, per card |
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PROCESSING
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| Function | Description | ||||||
Transaction Import Validate Transactions and Calculate Prices Interim Maintenance Invoice Creation Invoice Review or Deletion Invoice Print |
Data can be pulled or pushed,
depending on the source A transaction batch does not have to be processed completely once it is imported; you can accumulate transaction batches and process them when desired  Validation step flags transactions that will not process; you make corrections per the validation report and run those transactions again Many transaction sorting options--customer, card, site, product, vehicle, date Price calculation step confirms or applies prices to each transaction Total editing capability for any detail of a cardlock transaction Complete cardlock transactions can even be manually entered One-click selection of a single batch or all batches "Instant invoices" can be created Prior to the actual invoice creation, a facsimile of each invoice can be viewed for confirmation Erroneous invoices can be deleted at this point Deleted invoices automatically go back to the "validate/ calculate price" step, where they can be corrected and re-processed --no details of deleted invoices must be keyed in Many filtering options prior to printing Previously printed and posted invoices can be reprinted at any time |
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