AIMS' petroleum marketer accounting software - COMPAS Commander general ledger


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*General Ledger*

Part of the Core Commander System

COMPAS Commander’s General Ledger was designed and written by AIMS. Its functionality reflects AIMS’ design philosophy of requiring a user to make only one entry of any transaction. It also reflects our understanding of how dynamic the environment in which it will be used can be. You have no month-end closing procedure to deal with, other than to open/close an accounting period for entries. You can make adjusting entries to any prior or future accounting period. Prior-period entries roll forward to the current period, even across the fiscal year boundary.

There is no limit (except system storage capacity) to the G/L detail that Commander can keep. Commander’s G/L account codes can be up to 24 characters long, thus giving excellent flexibility in set up. Any G/L report can be run at any time.

Commander uses a concept called “sub-ledgers.” Sub-ledgers allow you to set up any vehicle, warehouse, branch office, c-store, dealer or customer site, etc. with expense categories. Thus you are able to monitor both expenses (in detail) and profitability for any entity you choose.

Function

Description

General Ledger Journal Entry

General Ledger Inquiry

General Ledger Account Maintenance

General Ledger Account Structure Maintenance

General Ledger Report Control Maintenance

Can be done ahead of time and posted when needed
Set up batches or groups of journal entries; post when you desire (not to be confused with the Recurring Entry module’s functionality)
Delete or edit an entry or batch prior to posting
Generally used for adjustments, since almost everything that hits the G/L is “fed” to it from entries elsewhere in
the system
Journal entries to trade accounts can be applied to specific vendors or customers

View the details within one, all or a selected range of accounts
Can see the activity within all fiscal periods, or just one
Drill down capability to the details of any transaction
you choose

Where G/L accounts are set up
Designate which accounts have sub-ledgers associated with them

Where you set up master format of your G/L naming/numbering ID: how many segments (1 to 5), what separator characters you will use between segments, etc.

Allows set up of the format and contents of G/L financial reports
Allows for basic formatting and selection, not a full-fledged financial analysis tool


Available Reports
4 4 4 4	G/L Audit Report G/L Out-of-Balance Report COMPAS Activity Reports Chart of Accounts	4 4 4	G/L Report Control Print Missing G/L Report Control Accounts G/L Financial Reports

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