| back to options | |||||||||
|
E-BOL Import |
|||||||||
If you can retrieve an electronic Bill of Lading (manifest) from your vendor, you can import these e-BOL’s into your COMPAS system! This capability eliminates a great deal of time spent on the manual entry of BOL’s and reduces clerical errors. Electronic BOL’s are typically available via the vendor’s website or an information transmission service that you must sign up for, such as DTN, Toptech Data Service or Diamond Controls.
|
|||||||
Cross-Reference
Files Validation Pass/Fail Set Up Fuel Price Files |
Unlimited cards per customer Supports two-card systems Invoices can be by vehicle Set up departmental invoice summaries, by customer Set up volume discounts per customer Cards may be grouped by class of trade--farmer, government, industrial, etc. Card status report shows cards that are lost, inactive, suspended, stolen, etc. Each card can be assigned one of four billing cycles: daily, weekly, semi-monthly, monthly Each card can have its own set of payment terms PTD, YTD, Forever-to-date totals kept for gallons and dollars, per card  Set up parameters for BOL’s to pass/fail validation process Supplies the current unit price of the fuel being handled Accepts a time of day on which a price becomes effective making Commander pricing time-sensitive |
||||||
PROCESSING
|
|||||||
| Function | Description | ||||||
|
BOL/Manifest Import BOL/Manifest Entry Validate/Post BOL's Convert to Invoice |
Import hundreds of BOL’s in minutes Header/vendor information comes across in electronic file Time of day comes across in electronic file for pricing purposes Only the drop (destination) information must be manually entered for each BOL Alerts to the number of BOL’s that fail validation based on parameters that are setup in system Can post validated BOL’s in same step Normal conversion process of BOL’s to invoices |
||||||
|
REPORTING |
|||||||
| Function | Description | ||||||
| Bill of Lading Import Report |
Produced when BOL’s are transferred into
COMPAS Next, key in drop data and then do final posting |
||||||
|
|
|||||||
