E-Metering-Marketer Accounting Module

Overview
Using high-end computerized truck metering systems such as those made by Liquid Controls or Mid:Com can greatly improve your efficiency and customer service. Drivers don’t have to remember taxes or margins. They don’t do arithmetic. But unless you can move data freely to and from these truck systems from your home office system, you’re still facing a bottleneck: someone has to key in the invoices created on the trucks’ computers. With AIMS’ E-Metering Module for COMPAS, you get an interface between COMPAS and an electronic truck metering system that lets you fully realize the competitive advantage of sophisticated truck metering systems. In only a few minutes a day, you can dispatch all your trucks with delivery orders generated in COMPAS, sending them electronically to each truck’s system. At the end of the runs, the trucks’ invoices are electronically uploaded to COMPAS with a few keystrokes, and are posted to customer accounts. A single office worker can process hundreds of invoices each day. This module handles unscheduled deliveries and cash payment for deliveries. The Fuel Delivery module must be in place to utilize the E-Metering module.

SET UP

Function

Description

COMPAS Cross-Reference Files

—

—

—

—

—

COMPAS cross-reference files are set up for the following:
User-defined truck invoice messages; can be based on aging of a customer’s account, i.e. 30, 60, 90 days past due
Truck numbers: correspond to numbers used to code the magnetic media cartridges; a cartridge is assigned to each truck
Routes: optional; customers can be assigned route codes to help in organizing dispatch
Tank-to-truck codes: optional; each customer can be assigned
to a truck
Dispatch point codes: any place from which trucks are dispatched (ex. bulk plants) has a code; allows for processing on site-by-site basis rather than everything all at once

PROCESSING

Function

Description

Build Delivery Ticket File

Validate/Post Delivery Sched.

Export Deliveries

Import Completed Deliveries

Validate/Post Deliveries

Post Invoices

Daily Update

Update with Sales

Customer deliveries based on degree day and/or Julian day
and/or route

Automatically validates to ensure correct tax and price files exist

Moves validated data to the appropriate truck metering unit

Pulls invoices into COMPAS that have come in from truck systems

Unscheduled deliveries can be made! Finds errors drivers may have made when keying in customer accounts and tank numbers during unscheduled deliveries
Errors are corrected using the 'Maintain Unscheduled Deliveries' program

This is the familiar Sales Order 'Post Invoices' program

Run when ready to post truck invoices to customer accounts

Run after Daily Update to update customers' tanks with the latest deliveries

REPORTING

Function

Description

Delivery Validation Report

Delivery Reconciliation Report

Shows Scheduled Delivery Records content of the electronic file that will be exported to the truck system
Product's unit price (specific to each customer) and driver messages are listed
Up to nine taxes per product: four based on money total, four based on quantity and on tax-on-tax type

Gives delivery detail by truck once the invoices have been uploaded from the truck system into COMPAS


	About Us Products Services News Partners Contact Clients Only Home