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Commander - Process Automation Modules

Are you spending too much time manually entering data into your current accounting system?  Would automating these processes make your company more efficient, more profitable?  Our clients report that it takes 75% less time to enter data using AIMS' process automation modules than entering data manually.
At AIMS we strive to make technology integrate seamlessly with your operations so your business can grow.  Our process automation modules are designed to simplify your work, providing you and your team more time to do what is important, manage your business profitability.  Do you want to make data automation easy?   Just click on our easy button to the right to request more information and learn how we can assist you.

How much time are you spending entering manifest/BOL information?  How about downloading BOL's directly from DTN or your supplier's website, eliminating the possibility of clerical errors and lost or misplaced BOL's?  AIMS' e-BOL module automates the process of imputing BOL data into Commander. With just a few mouse clicks, all BOL data can be imported allowing your staff to quickly enter drop information, saving you both time and money.


Commander's Cardlock integrates completely and automatically with the rest of the Commander system.  Operating even large numbers of Cardlock sites with a great number of daily transactions can be managed in a relatively short time each day.  You never double-enter anything related to Cardlock transactions.  Taxes, inventory, customer billing and statements--they all flow into the main system automatically.

Cardlock Network Transactions

The Cardlock module processes private/proprietary transactions. It can be upgraded to also handle card network transactions such as CFN or PacPride.  Processing of the two types of transactions is exactly the same.

Credit Cards

One of the true "power tools” available to automate your credit card processing is AIMS' Credit Card module.  It has the highest adoption rate of any optional module AIMS has yet produced.  Users consistently report labor time savings of over 90%.  The Credit Card module will provide you with the means to select and apply credit card batches in all three situations in which you would need to do so: during receipts-on-account, during c-store/consignee billing, and during invoicing for wholesale loads or bulk plant sales.


If you own or operate convenience stores and you want a really cost-effective way to manage the accounting and the departmental non-fuel inventories of them, Commander's C-store module will give you the tool to do it.  The C-Stores module allows you to easily manage the following items; inventory at the category level (not item level), sales, cost of goods sold, A/P invoices, A/R by customer, and deposits.  It will also provide income statements, for each store or for ad hoc groupings of stores, on demand.

If you own or operate larger numbers of convenience stores and are using 3rd party retail store software at these locations, AIMS' C-Store Vendor Invoice interface allows you to conveniently import vendor invoices from your store software. These invoices are posted to the respective vendors' A/P accounts in Commander. This interface also captures retail fuel and in-store sales along with shift collections and customer retail charge tickets. Along with the C-Store Vendor Invoice Interface, it will provide a complete electronic interface between Commander and a 3rd party c-store software solution.
Customer EFT

Do you want to improve and shorten your collections cycle? Commander's Customer EFT module automates the process of payments on your customer invoices.  You will have a detailed transaction report documenting all transactions as well as the ability to easily and electronically send EFT notices to each customer.  Commander's EFT module eliminates re-keying of A/R collection instructions into your bank's ACH software.  It also makes the postings of collected amounts to the appropriate A/R accounts, thus eliminating a great amount of time and potential error.
Document Distribution

Email and fax Sales Orders, Shift Reports, Customer EFT notices, Credit Card notices & Statements direct from your workstation, with just a few mouse clicks.

Document Distribution is an integrated electronic document delivery system that enables you to automate the exchange of critical business documents between customers, business partners and suppliers. This delivery system is built upon a unique document management platform that provides powerful storage, categorization and search technologies for Commander documents. This unique platform allows you to save critical documents as snapshots and then produce them in multiple formats.

Electronic Fuel Tax Filing

Simplify your tax filing process for states that require or allow electronic filing.  AIMS' fuel tax filing module takes the worry and time out of filing taxes. Our customers conduct business in most of the 48 contiguous states and we understand how to prepare the required electronic schedules.  Commander automatically prepares a hard copy of each tax schedule and then AIMS automates the process of creating the electronic version required by each state. For states that accept simple .csv or .xls formatted tax reports, AIMS can provide these without 3rd party intervention. For states that require "true EDI” filing, clients may us AIMS' AutoTax solution or we can interface to your existing 3rd party solutions.
Fuel Inventory Data Import

AIMS has numerous ways to automate the importation of (ATG) and meter/totalizer readings into Commander. We have interfaces to AIMS' AUTOSEND/SIR software, the Simmons' Corporation products, Intellifuel and other 3rd party products.  We also have a method of capturing data directly from your z-tape with our Fuel SIRveillance Module, FSM.

Journal Entry Import Interface

If you need to import journal entries from other software you use to run your business, AIMS' Journal Entry Import can make the process seamless. AIMS can map data from most software and import that data directly into Commander's General Ledger.

Marketing Assistant

If you want to truly grow your business, you need a fast and effective way to email or fax price quotes to your customers and prospects.  Marketing Assistant allows you to quickly distribute "in mass” large numbers of quotes with the ability to send multiple rack prices or select ‘best prices' as you deem appropriate for each customer. Marketing Assistant can be configured to create the same template for each customer or group of customers so that the daily distribution of prices takes only a few mouse clicks.

Payroll Interface

AIMS' Journal Entry Import Interface was originally designed to import payroll data directly into Commander.  This allows our customers to utilize any payroll software.  If you want to eliminate manually entering your payroll data into Commander, talk to AIMS about how we could interface to your specific payroll software.  AIMS is also a business partner with PenSoft, who provides many of our existing clients with their payroll software.

Rack Price

Are you spending a lot of time keeping track of ever-changing rack prices?  Then you need Commander's Rack Price Import module.  Manually keeping up with price changes throughout the day can be a challenge. Clerical errors can sometimes cause mistakes in customer billing.  These problems cut into your profits. There is a better way to make sure that you maintain your necessary margins on fuel prices.  Let Commander's Rack Price module simplify your fuel price maintenance and eliminate accidentally using the wrong cost basis for direct-drops!

Rebate Module

If you sell products for which your vendors allow rebates to your company, the Rebates Module can automate the process of accounting for those rebates.  It is the best way to maintain and generate vendor rebate schedules.  Not only does the Rebate Module give you easy reporting of rebate-eligible products to your vendors, you can create any combination of schedules, by product, by vendor, by customer with multiple rebate levels per product.

Salesman's Commission

For companies that employ commissioned salespeople, Commander's Salesman's Commission Module automates the tedious tasks of sales tracking and profit and commission calculation.  As a by-product of customer invoicing, it captures data and calculates commissions, using an impressive variety of methods.
Contact Us for more information about any of our process automation modules.



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